Administrative Assistant

Job Overview:

We are seeking a highly organized and motivated individual to join our team as an Administrative Assistant. This position will involve a variety of administrative and operational tasks that support the smooth functioning of our showroom and office. The ideal candidate will be proactive, detail-oriented, and able to work efficiently in a fast-paced environment.

Key Responsibilities Include But Are Not Limited To:

• Answering and directing incoming calls to the appropriate team member or department
• Opening and closing the showroom during business hours, Monday through Friday, 9 AM to 5 PM
• Maintaining inventory of office supplies and marketing materials to ensure everything is fully stocked
• Organizing the showroom and assist in putting away shipments as they arrive
• Coordinating monthly cleaning and landscaping for the showroom to maintain a welcoming and professional environment
• Performing various data entry tasks accurately and in a timely manner
• Preparing and send warranty paperwork as needed to maintain accurate records
• Assisting with miscellaneous tasks as requested by the owner, VP, or managers
• Assisting the billing office with invoicing and ensuring timely follow-up with customers on outstanding payments
• Sending checks to mortgage companies for endorsement and ensure the file is updated with any required additional documentation or comments
• Maintaining up-to-date records of jobs on collections

Qualifications:

• Strong organizational skills and attention to detail
• Excellent communication and phone etiquette
• Ability to multitask and prioritize tasks effectively
• Proficient with Microsoft Office Suite and general office equipment
• Needs to be very proficient with Excel
• Prior administrative or office experience is preferred
• Willingness to take on various responsibilities
• Needs to be a self-starter
• Collections experience is a plus

Benefits Include:

• Paid Vacation (accrues annually)
• (3) Paid Sick Days per year
• Access to health insurance after 60 days of employment
• Simple IRA with company match after 12 months