Administrative Assistant - Latam (all genders)

• Ensure the smooth running of daily administrative and office operations, including document management, databases, reports, and internal and external inquiries.
• Manage order processing, including purchase orders, supplier coordination, invoicing, and follow-up.
• Support financial administration, including cash flow reporting, intercompany reconciliations, accounts receivable, payment tracking, and employee expense report reviews.
• Assist with the preparation of quotations, commercial documentation, and other materials for the Commercial Department and regional management.
• Coordinate office-related services, supplier invoices, payments, and travel arrangements.
• Support basic HR administration in collaboration with the external HR service provider.
• Perform additional administrative tasks to support the efficient operation of the Santiago office.

• Technical degree or diploma in Business Administration, Secretarial Studies, Accounting, or a related field (completed or in progress).
• At least one year of experience in an administrative role is preferred.
• Basic to intermediate proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Basic knowledge of invoicing and tax documentation is an advantage.
• Comfortable working with digital platforms and administrative tools.
• Strong organizational skills, attention to detail, and effective communication.
• Proactive, reliable, and able to work independently.
• Able to handle confidential information with discretion and professional integrity.
• Fluent in Spanish and English.

Interested?
We look forward to receiving your application!
Please note that applications must be submitted in English.
We welcome applications from people with disabilities and actively promote equal opportunities and diversity.

• Working for a better future: with us, you'll create a better future for us and all the generations after us
• Flexibility: With our flexible home office and working time model
• Lunch & Transportation Allowance: In addition to your salary, we support you with your lunch and transportation expenses during your office days
• Team events: Be part of a team not just at work, our summer and Christmas parties await

Camilla Geismar
Recruiting Business Partner
c.geismar@meteocontrol.com