Administrative Assistant

Work Where it Matters

LDRM, a joint venture comprised of Lockwood Hills Federal, an Akima company, and DTSV, is not just another technical support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At LDRM, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, LDRM provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, LDRM provides technical, operational, and administrative support services to federal agencies, including Department of State and the U.S. Patent and Trademark Office.

As an LDRM employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Job Summary:

LDRM is seeking an Administrative Assistant to support the Visa Support Services (VSS) contract at the Kentucky Consular Center (KCC). Come join our team of outstanding administrative professionals!

Essential duties and responsibilities for the position include, but are not limited to, the following:

• Performs a wide range of simple to complex administrative support duties in support of the Center Operations Manager as directed
• Creates spreadsheets to track data and analyze results for errors and works with applicable personnel to resolve errors
• Uses a computer with Microsoft Office software to create, produce and edit letters, memoranda, reports, or other materials from rough drafts or notes
• Coordinates, consolidates, reviews for content and logic, and prepares production and program documents and reports, virtually all of which may be deadline driven
• Develops an understanding of policy, procedures, and guidelines to apply judgement for interpreting content of proposed changes
• Applies knowledge of the program to assist with the review and updating of SOPs and work instructions, track personnel changes and maintain current organizational charts
• Develops and maintains master calendar of Program events, meetings, travel, and reports; and identifies inconsistencies
• Reads and routes incoming mail/email
• Prepares outgoing mail and correspondence, including email
• Arranges conference calls, monitors call-in line, assists with security and badging process
• Coordinates and arrange meetings, including reserving facilities.
• Prepares meeting agendas and coordinate meals and refreshments
• Meets and greets scheduled visitors and arrange their accommodations
• Attends meetings to transcribe and distribute minutes, identify issues and track to resolution
• Performs other related duties as assigned