Administrative Assistant
Description
Founded in 1996, LILLY + Associates International is a multinational shipping and logistics services company, specializing in ocean freight. The company is headquartered in Miami, Florida and operates wholly-owned offices in North America, Central/South America and Asia. With employees and agents around the world, LILLY offers competitive import and export rates with effective door-to-door transportation and logistics solutions
Essential Functions
Prepares correspondence, memoranda, reports or request reports from various managers for review
Schedules and maintains calendar of appointments (via outlook calendar), meetings and travel itineraries, and coordinates related arrangements for supported managers
Answers and screen phones calls, using judgement to ensure that time sensitive and urgent calls are responded to with priority. Resolves routine and some complex inquiries.
Arranges video-conferences/teleconferences.
Schedules meetings at multiple offices and all offsite meetings in multiple time zones.
Physical archives as well as electronic archives of all reports
Confidentiality a must
Technical Capacity
Personal Effectiveness/Credibility
Thoroughness
Collaboration Skills
Communication Proficiency
Flexibility
Associate's degree
Two years of related experience
Salary competitive. Generous benefits + time off ( medical, dental, vision, life, supplemental insurance, and 401k package)