ADMINISTRATIVE ASSISTANT

The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-today office administration.

This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations.

Office Administration

• Provide day-to-day administrative support to ensure smooth office operations
• Maintain and organise company documents, records, and digital filing systems (Microsoft Teams, SharePoint, cloud platforms)
• Coordinate internal administrative matters and support cross-functional teams
• Assist with HR administrative tasks including maintaining employee records and recruitment coordination (interview scheduling, candidate documentation)
• Utilise Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination

Facilities & Building Management Support

Maintain building maintenance records, service reports, and compliance

documentation.

Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules.

Track maintenance timelines, service requests, and follow up on completion of works.

Ensure proper documentation and filing of facilities-related records.