Administrative Assistant – Logistics & Invoicing

Honda Trading Mexico is seeking committed, organized, and results-oriented talent. We offer a dynamic work environment where proactivity and operational excellence are highly valued.

This position is key to ensuring the proper flow of administrative operations, logistics tracking, and invoice processing.

POSITION NAME

Administrative Assistant – Logistics and Invoicing

EDUCATION

Bachelor's degree in Business Administration, International Business, Logistics, Supply Chain, related field and / or equivalent experience

TECHNICAL SKILLS

• Intermediate proficiency in Microsoft Office (Excel: pivot tables, formulas, databases).
• Intermediate knowledge of SAP (invoicing and purchase order modules).
• Advanced English (spoken and written).

Minimum 6 months of experience in:

• Administrative assistance
• Purchasing assistance
• Production control

PRINCIPAL ACTIVITIES

• Receive and validate customer purchase orders.
• Monitor deliveries and transportation times.
• Create and send invoices to clients.
• Receive and register supplier invoices, validating them against purchase orders.
• Integrate invoices into the system and follow up on payments.
• Support month-end closing tasks, reconciliations, and financial reporting.
• Adjust delivery routes and schedules according to demand changes.
• Negotiate with customers in case of logistics or inventory incidents.
• Escalate issues and coordinate solutions with other departments.

COMPETENCES

• Time management and organization
• Results orientation
• Attention to detail
• Effective communication
• Analytical thinking and problem-solving skills
• Proactivity and teamwork

OTHERS

• Advanced English required