Administrative Assistant-Lor

Job Summary: Performs complex administrative tasks using a personal computer. Coordinate’s office services and administrative activities for Job Corps center; interprets operating policies and Core Values; exercises independent judgment in the resolution of administrative problems.

Duties/Responsibilities:

· Must model the Company Core Values and the operating principles at all times.

· Must create and sustain positive working relationships with co-workers.

· Document Production: Drafts and formats professional business letters, memorandums, extensive reports, charts, checklists, and maintaining and updating all student schedules.

· Software Mastery: Utilizes Microsoft Office, Office 365, OneDrive, Adobe, and AdobeSign to manage data, digital workflows, and electronic signatures.

· Quality Assurance: Proofreads all outgoing materials with a high attention to detail to correct grammatical, punctuation, and spelling errors.

· Customer Service: Delivers a high level of customer service when handling telephone inquiries, electronic mail, and visitor reception.

· Calendar & Logistics: Manages calendar coordination by scheduling appointments, executing event preparation, and providing accurate meeting minute-taking.

· Creative Design: Creates polished promotional flyers and custom award certificates for student and staff recognition and events.

· Office Operations: Operates and maintains standard office equipment including computers, laptops, printers, photocopiers, and fax machines.

· Mail Management: Handles, sorts, and distributes incoming and outgoing physical and digital mail efficiently.

· Procedural Compliance: Executes daily workflows in strict alignment with standard operating procedures and organizational standards.

· Technical Agility: Demonstrates high learning agility by quickly mastering new office applications, software, and digital programs.

· Maintains equipment, data files, supplies, etc.

· Attends meetings and conferences to furnish information and take notes.

· Establishes and maintains confidential files and records.

· Orders necessary office supplies and equipment.

· Operates office machines and instructs others in the operation of same.

· Assists in the training of new clerical personnel.

· Attends in-service training sessions.

· Maintains confidentiality.

· Assist in developing the staff schedule.

· Performs other duties as assigned.

Hours: Monday thru Friday 8:00 AM to 5:00 PM