Administrative Assistant

About the role

Administrative Assistant with immediate availability (M/F/X) Administrative Assistant with immediate availability (M/F/X) - Vitoria, Spain In a company committed to efficiency, service quality, and continuous improvement, we are looking for an organized and proactive person to reinforce the administrative area in Vitoria. If you enjoy working with order, collaborating with different teams, and ensuring that daily operations flow without friction, this is an opportunity to join immediately and add value from day one. Contract with rapid onboarding · Professional and dynamic environment · Key administrative functions for day-to-day operations Responsibilities Manage administrative support tasks, ensuring the correct processing and registration of documentation. Attend to and channel communications (telephone, email, and internal requests), maintaining professional and agile service. Prepare, review, and file documentation following criteria of order, confidentiality, and traceability. Support the preparation and updating of operational documentation (lists, incident control, and basic monitoring). Perform data checks and necessary corrections to guarantee the quality of information. Collaborate with the team to coordinate deadlines and ensure that procedures are completed within the established times. Provide support in administrative tasks related to suppliers and/or customers, depending on the needs of the area. Skills and qualifications Previous experience in administrative functions (customer service, document management, and office support), especially valued in office environments. Immediate availability to join. Proficiency in office tools, especially Excel and email environments. Ability to organize work, prioritize tasks, and maintain attention to detail. Good communication skills and service orientation. Basic knowledge of document management and filing (physical and/or digital), with a focus on traceability. Responsible and discreet attitude in handling information. Minimum education: Intermediate Vocational Training (Ciclo Formativo de Grado Medio) or equivalent in administrative or related areas. If you identify with a methodical profile, with a desire to learn and with immediate availability, send us your application. We want to get to know you and assess your fit to join the team in Vitoria as soon as possible.