Administrative Assistant

About the role

The main functions of an administrative assistant are to provide support to the management and daily operations of a company or organization. The most common tasks are:

What you'll do

• Document management: drafting, reviewing, classifying, filing, and updating documents.
• Customer service: handling calls, emails, and inquiries from clients, suppliers, or colleagues.
• Administrative management: entering data, updating databases, and keeping information organized.
• Invoicing and basic accounting: preparing invoices, recording expenses, and tracking collections and payments.
• Organization and coordination: managing calendars, scheduling meetings, preparing documentation, and monitoring deadlines.
• Mail and communications management: receiving, sending, and distributing correspondence and messages.
• Support to other departments: collaborating on tasks in human resources, purchasing, sales, or other areas of the company.
• Use of IT tools: working with office software, spreadsheets, email, and management applications.
• Task control and monitoring: checking that documentation is up to date and that administrative procedures are being correctly followed.