Administrative Assistant
The Health Disparities Research aims to reduce and ultimately eliminate disparities in cancer incidence, morbidity and mortality and cancer-related behavior through research and education addressing the determinants of disparities as well as interventions and policies designed to eliminate disparities.
The Administrative Assistant will support these efforts by providing complex administrative and secretarial services that contribute to the department’s operational success.
The ideal candidate will have at least two years of experience in an administrative support role, with prior experience providing faculty support preferred. The candidate will work onsite four days per week during the first month to complete training and onboarding. Following that period, the position will move to a three-day-per-week onsite schedule.
Minimum $19.71/hour – Midpoint $24.52/hour – Maximum $29.33/hour
Work Location\: Texas Medical Center
The typical work schedule is Onsite (The selected candidate will work onsite four days per week during the first month to complete training and onboarding. Following that period, the position will move to a three-day-per-week onsite schedule.)
Why Us?
This role offers the opportunity to support groundbreaking research focused on reducing cancer health disparities while contributing to the mission of UT MD Anderson. The position provides meaningful administrative partnership within a collaborative academic environment, along with opportunities for professional growth, skill development, and a flexible hybrid work arrangement that supports work-life balance.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
The Administrative Assistant provides complex administrative and secretarial support for departmental operations.
Administrative & Secretarial Support
• Perform routine administrative and secretarial duties for departmental leadership and staff
• Maintain calendars for physicians and supervisors
• Maintain complex confidential patient and/or general office files
• Supervise work distribution and processing for clerical areas as assigned
Document Preparation & Communications
• Type abstracts and manuscripts according to specific grant formats
• Compile reports for departmental needs
• Compose formal and informal correspondence
• Create and format presentations
• Prepare and distribute meeting minutes
Meeting & Travel Coordination
• Arrange conferences according to department specifications
• Coordinate room reservations, catering, and equipment needs
• Make travel arrangements for faculty and staff
• Prepare and process expense reports
Human Resources & Faculty Support
• Coordinate departmental human resources activities
• Process confidential personnel paperwork and maintain records
• Support performance appraisal and job information processes
• Write position descriptions as assigned
• Partner with financial and human resources divisions to resolve funding, job level, and information issues
• Interpret institutional policies for employees
• Coordinate faculty recruitment, training, and schedules for graduate students and visiting fellows as assigned
Financial & Research Administration
• Monitor and balance departmental budget activities
• Conduct account review, tracking, analysis, and cost projections
• Prepare status reports and identify potential issues
• Ensure timely submission of required reports and documents for manuscripts and grants
• Track project stages, alert investigators of deadlines, and initiate response processes