Administrative Assistant

Responsibilities

PM Status Report Meeting Minutes and distribution
Viewpoint Input for Start and Completion dates of projects
Complete prequalification’s, assist sales with RFP’s
Transportation efficiency tracking
Erection efficiency tracking
Submit and manage FAA Permits
Electronic filing of job-related documentation
Initiate, manage, and terminate equipment rentals
Assemble input for production tracking
Assist with booking notifications and turnover meetings
Monitor/Maintain spare/loaner vehicles
CIP/Erection material tracking

Characteristics

Friendly and customer-focused
Clear and effective verbal and written communication skills
Outstanding phone etiquette
Strong organization skills
Able to handle and prioritize multiple tasks
Maintain neat and professional work area
Proficient in Microsoft Office, including Word, Outlook, and Excel
Able to adapt to changes in work schedules, tasks, or processes
Values and demonstrates safe working behaviors

Education and Technology

High School diploma or equivalent
Friendly and customer-focused
Clear and effective verbal and written communication skills
Outstanding phone etiquette
Strong organization skills
Able to handle and prioritize multiple tasks
Maintain neat and professional work area
Proficient in Microsoft Office, including Word, Outlook, and Excel
Able to adapt to changes in work schedules, tasks, or processes
High School diploma or equivalent
Associate or Bachelor's Degree preferred
Notary in VA or able to become a Notary

Work Environment

Office environment
Monday – Friday