Administrative Assistant

We are looking for a Administrative Assistant to join our team. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

*Answer and direct phone calls
*Organize and schedule appointments
*Plan meetings and take detailed minutes
*Write and distribute email, correspondence memos, letters, faxes and forms
*Assist in the preparation of regularly scheduled reports
*Develop and maintain a filing system
*Update and maintain office policies and procedures
*Order office supplies and research new deals and suppliers
*Maintain contact lists
*Book travel arrangements
*Submit and reconcile expense reports
*Act as the point of contact for internal and external clients
*Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

*Proven experience as an administrative assistant, virtual assistant or office admin assistant
*Knowledge of office management systems and procedures
*Working knowledge of office equipment, like printers and fax machines
*Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
*Excellent time management skills and the ability to prioritize work
*Attention to detail and problem solving skills
*Excellent written and verbal communication skills
*Strong organizational skills with the ability to multi-task
*High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Working hours are between 9am to 4pm CST. working Part Time is 20 hours and Full Time is 40 hours weekly