Administrative Assistant - National Bank Open

Marigolds and Onions provides customers across the GTA with one stop shop catering experience. From Daily drop offs to large scale events our commitment to our client is unsurpassed. Founded in 1991 and headquartered in Toronto, we have grown to be one of Toronto’s leading catering/event Production Companies. We count some of Toronto’s major professional firms and organizations as our loyal long-term clients. Numerous venues, charitable organizations and sporting events are catered for by Marigolds and Onions.

We are seeking a highly organized and detail-oriented Admin Assistant – Events to support the smooth operation of on-site staffing and logistics for the RBC Canadian Open & National Bank Open (high-volume events). This role plays a key role in ensuring staff are signed accurately, properly equipped, and informed of their duties each day. The ideal candidate has strong administrative skills, excellent communication, and thrives in a fast-paced, team-based environment.

EVENT DETAILS

National Bank Open

• Location: Sobeys Stadium - 1 Shoreham Dr, North York, ON M3N 3A6
• Dates: August 1 – 13

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Staff Check-In/Out: Accurately sign in staff members as they arrive and sign them out at the end of their shifts.
• Payroll Support: Record daily hours into spreadsheets and verify data for payroll processing.
• Equipment Distribution: Manage the distribution, tracking, and return of radios, keys, uniforms, wristbands, parking passes, and other event materials.
• Radio Assignment: Assign radios by number to staff; maintain inventory and condition tracking.
• Information Point: Provide directions and key event information to staff and volunteers, including station assignments and uniform checks.
• Policy Compliance: Ensure staff are in correct uniform, properly badged, and adhering to site protocol.
• Support for Event Management: Assist managers with signage, schedules, and general event coordination materials.
• End-of-Day Procedures: Assist with event closing tasks, including collecting equipment, logging final hours, and securing administrative areas.
• Team Collaboration: Practice teamwork and support fellow administrative and operational staff as needed.

POSITION SALARY & BENEFITS

• Rate: $18/hour
• Schedule: Beginning of June to end of August
• Perks: Meals provided on-site, access to a dynamic and professional event team, and potential for additional future opportunities with Marigolds & Onions

SCREENING QUESTIONS

• Are you legally eligible to work in Canada?
• Do you have any restrictions on the number of hours you can work per week?
• Are you able to commute or travel to the event location?
• Do you have previous experience in administrative, event, or logistics support roles?
• Are you available to work for the full duration of the event schedule?