ADMINISTRATIVE ASSISTANT

POSITION SUMMARY

Nirvana Cannabis is seeking a dependable, organized, and detail-oriented Administrative Assistant to join our Corporate Team. This position provides general administrative and clerical support across multiple departments, assisting with daily office operations, document management, scheduling, communications, data entry, and special projects.

The ideal candidate is highly organized, adaptable, professional, and capable of managing multiple responsibilities in a fast-paced environment. This individual should be comfortable working with different departments, shifting priorities, and taking initiative to ensure administrative tasks are completed accurately and efficiently.

Key Responsibilities

Administrative & Department Support

• Provide daily administrative and clerical assistance to various corporate departments, including Accounting, Human Resources, Operations, Marketing, and other teams as needed.

• Assist with data entry, spreadsheet management, document preparation, and general recordkeeping.

• Prepare, organize, and maintain reports, correspondence, forms, and other business documents.

• Maintain accurate electronic and physical filing systems.

• Assist with scheduling meetings, coordinating appointments, and preparing meeting materials.

• Monitor and respond to general inquiries, emails, and departmental requests as assigned.

• Support the collection, organization, and distribution of documents and information between departments.

• Assist with tracking deadlines, following up on outstanding tasks, and maintaining departmental records.

• Provide support with special projects, research, and administrative assignments as directed.

Corporate Office & General Operations

• Assist with daily office operations to ensure an organized, professional, and efficient work environment.

• Answer incoming calls, greet visitors, and direct inquiries to the appropriate individuals or departments.

• Assist with ordering, organizing, and maintaining office supplies and materials.

• Coordinate routine office needs, vendor communications, deliveries, and equipment requests.

• Assist with planning and coordinating company meetings, events, and internal activities.

• Support communication and coordination between corporate departments and company locations.

• Identify opportunities to improve administrative processes and office organization.

• Maintain confidentiality of employee, financial, operational, and company information.

• Perform additional administrative duties and special assignments as needed.

Qualifications & Skills

• Excellent organizational skills with strong attention to detail and accuracy.

• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

• Strong written and verbal communication skills.

• Ability to manage multiple assignments, prioritize responsibilities, and meet deadlines.

• Comfortable working with different departments, management teams, and shifting business needs.

• Strong problem-solving skills and the ability to take initiative.

• Professional, dependable, adaptable, and capable of working independently or collaboratively.

• Ability to handle confidential and sensitive information with discretion.

• Willingness to learn new software, systems, and administrative processes.

• Positive attitude and willingness to assist wherever needed.

Education & Experience

• High school diploma or GED required.

• 1–3 years of administrative, clerical, office support, or related experience preferred.

• Experience working in a corporate or multi-department office environment is a plus.

• Additional education or coursework in Business Administration or a related field preferred but not required.

Physical Requirements

• Ability to sit and work at a computer for extended periods.

• Occasional standing, walking, bending, and lifting of up to 20 pounds.

• Ability to perform standard office and administrative tasks.

Why Join Nirvana Cannabis?

Nirvana Cannabis is a multi-state cannabis company with operations spanning retail, cultivation, manufacturing, and corporate services. Our Corporate Team plays an essential role in supporting the departments and facilities that keep our business running.

We are looking for a motivated, versatile team member who enjoys staying organized, assisting others, and contributing to the overall efficiency of our corporate operations. This position offers exposure to multiple areas of the business and opportunities to develop valuable administrative and professional skills.

Nirvana Cannabis is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to qualified applicants in accordance with applicable laws.