Administrative Assistant- Nutrition & Senior

POSITION SUMMARY: This position provides administrative support for the daily operation and management of Nutrition Program Services and the Senior Community Services Employment Program.

DUTIES AND RESPONSIBILITIES INCLUDE:

• General office duties, to include: keyboarding, filing, copying, mailing, answering department phone calls, taking messages and receiving visitors to the office.
• Preparation and disposition of Nutrition Program and SCSEP correspondence, reports, records, forms and other documents.
• Maintenance of Nutrition client files, to include: enrollment, correspondence, and updating action taken notes.
• Maintenance of SCSEP files to include: enrollment, annual re-certifications, timesheets and exits. Responsible for entering all required data into SCSEP database to keep participants’ records updated. Occasional on-site visits to Host Agencies required for re-certifications and/or updates, as needed.
• Assist Program Director with required service unit reporting, to include: preparation and disposition of reporting forms, collection of reporting information and data entry.
• Collect, count and receipt Nutrition Program contributions and submit to the business office for deposit.
• Oversee transportation scheduling for Home Delivered Meals routes and other Nutrition Program functions in cooperation with the Transit Department.
• Oversee the meals “Fee for Service” program, to include: client agreements, billing, collecting and receipting fees, reporting and maintaining records.
• Visit WIN Centers and attend training events as requested. Assist with planning and coordinating special events for the Nutrition and SCSEP Program. Represent the Nutrition & Senior Employment Program Director at meetings or special events as requested.
• Participant in Agency fundraising and public relations activities.