Administrative Assistant / Office Manager
Posted
Position Overview
The Administrative Assistant / Office Manager plays a key role in ensuring the smooth daily operations of the office. This position supports executives and staff by managing administrative tasks, coordinating office functions, and maintaining a productive and efficient workplace environment. The ideal candidate is highly organized, proactive, and skilled at multitasking with a strong attention to detail.
KEY RESPONSIBILITIES:
Administrative Support
- Provide day-to-day administrative assistance to team members.
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare correspondence, reports, presentations, and other documents.
- Assist with onboarding new employees and maintaining personnel files.
- Handle confidential information with discretion.
- Process incoming/outgoing mail and shipments.
- Ensure accurate tracking of expenses, receipts, and office-related budgets.
Office Management
- Oversee office operations to ensure a clean, organized, and well-functioning workspace.
- Maintain office supplies, equipment, and inventory, coordinate repairs and service calls.
- Manage vendor relationships, negotiate contracts, and track invoices.
- Coordinate office events, meetings, and travel arrangements.
- Serve as the main point of contact for building management and facility services.
Communication & Coordination
- Greet and assist visitors.
- Support internal communications, ensuring employees have the information they need.
- Liaise between US home office to streamline workflows and resolve issues.
REQUIRED
- 2-4 years of administrative, office management, or related experience.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency with office software (Microsoft Office Suite, etc.).
- Ability to multitask and adapt in a fast-paced environment.
- Professional demeanor and strong interpersonal skills.
- Fluent in English and Korean.