Administrative Assistant (Part-time)

Position: Administrative Assistant (Part-time)

• Provide information regarding services, conduct phone screens, and record information in the intake book.
• Interact with referral sources, clients and staff in a professional, ethical and caring manner.
• Answer/screen incoming phone calls; welcome and screen visitors; maintain reception area appearance; maintain knowledge of staff schedules.
• Collect client fees, issue receipts, and record information on the computer. Collect all Medicaid client cards on a daily basis and swipe card using Medicaid machine. Report any benefit denials to appropriate staff.
• Maintain efficient and understandable filing system for administrative and clinical records; update filing system on a periodic basis. Ensure charts are well organized.
• Maintain a supply of forms and pre-arranged intake folders. Disassemble charts of discharged clients and files appropriately.
• Input all daily client activity and client demographic information on the computer.
• Monitor the following internal records: Caseload updates, clinic appointment books, toxicology client roster, etc.
• Schedule medical, psychiatric and intake appointments for clients as needed.
• Assist in safeguarding clients’ confidentiality in accordance with pertinent regulations, which include HIPPA and CFR42, Part 2.
• Assist in the maintenance and order of office and toxicology supplies.
• Assist in maintenance of the physical plant; report needed repairs in a timely manner; respond appropriately to emergencies; utilize appropriate agency resources in seeking to improve physical plant function and safety.
• Perform other duties as assigned.

Minimum Requirements:

• 2-4 years of administrative work; substance abuse or allied health background a plus.
• Bilingual English/Spanish highly preferred.
• Must be amendable to hours.