Administrative Assistant - Production

Duties and Responsibilities:

• Manage temporary employee tracking, assignments, and daily staffing updates.
• Coordinate new hire onboarding activities with HR and supervisors.
• Schedule and track required HR, EHS, and production training.
• Maintain training records and ensure compliance deadlines are met.
• Coordinate monthly employee recognition events, lunches, meetings, and department activities.
• Maintain accurate staffing rosters by work center, supervisor, and department.
• Update organizational charts, employee assignments, and responsibility changes.
• Prepare daily production meeting agendas, minutes, and action item follow-up.
• Generate production reports, KPI updates, staffing reports, and administrative documentation.
• Coordinate cross-functional communication between Production, HR, EHS, Maintenance, Planning, and Shipping.
• Assist with document control, SOP updates, and other production administrative activities.

Education/Experience:

Required:

• High School Diploma
• 1-3 years administrative experience

Preferred:

• Experience with machine shop or manufacturing operation is preferred.

Knowledge, Skills, Licenses, Certifications, Etc.:

Required:

• Bilingual in both English and Spanish
• Detail oriented
• Proficiency in MS Excel and Word
• Experience in working with software pertaining to inventory and purchasing
• Good in record keeping and filing

Physical Demands:

• Must be able to sit for extended periods of time
• Must be able to lift and carry boxes containing shipping/production documents
• Must be able to lift and carry product up to 45 lbs.
• May be required to reach, stand, walk, or crouch in the manufacturing area to visually inspect parts for quality.

Work Environment:

• Warehouse environment (Must be able to work in both warm and cold conditions)