Administrative Assistant

Title: Administrative Assistant
Program: Empire Men’s Shelter
Salary Range: $45,740 - $49,740 per year

Program Description:
The Shelter is a 110-bed, 24/7 general population emergency shelter for homeless men. Our comprehensive services include case management, individual and group counseling, recreational activities, and housing placement assistance. Additionally, on-site medical and psychiatric services are offered in addition to referrals to a wide variety of resources and services that our clients may need.

Overall Responsibilities:
Under the direction of the Program Director with some latitude for independent action, the Administrative Assistant is responsible for performing a myriad of administrative duties to aid in the achievement of goals and objectives of the program; performs related work.

Essential Duties and Responsibilities:
The essential duties of the Administrative Assistant include but are not limited to the following activities:

The essential duties of the Administrative Assistant include but are not limited to the following activities:
Performs administrative/secretarial support to the Program Director and the supervisory staff of the maintenance, social services, and operations departments.
Processes petty cash reimbursement
Manages the Dayforce system for shelter staff and interns
Processes all paperwork for personnel actions, including new hires, separated staff, handling recruitment flyers, and related matters
Maintains accurate records of building inspections, incidents, and hospitalizations
Organizes and maintains a proper filing system for the office
Performs other duties as assigned by the Program Director.
Available to work in the evenings and on weekends.

Qualifications:

A High School Diploma or GED equivalent with two (2) years of experience of clerical work with a minimum of one (1) year of experience working with homeless individuals.
Ability to develop and foster, through demonstration, team spirit, enabling staff to overcome the challenges of providing the services needed to the client population
Excellent oral, writing, and listening skills are a must
The ability to work well within a highly pressurized, deadline environment, while meeting the short- and long-term mandates of the program
An ability to interface with all levels of staff and refraining from sharing confidential staff information with others
Proficiency in Microsoft Office Suite