Administrative Assistant-Property Management-Spanish-English

ADMINISTRATIVE ASSISTANT/Condominium Association

Location: Sunrise, FL

We are looking for a bilingual Administrative Assistant to support the daily operations of a residential community management office.

SCHEDULE
Monday–Friday, 8:30 AM–5:00 PM
30-minute lunch break

PAY
$18 per hour during the first 90 days
$19 per hour after 90 days

BENEFITS

• Medical, dental, and vision insurance paid by the employer
• 3 weeks of paid time off per year
• Paid federal holidays
• Long-term employment opportunity

REQUIREMENTS

• Administrative experience and strong customer service skills
• Bilingual in English and Spanish
• Proficiency in Windows and Microsoft 365
• Strong organizational skills and attention to detail
• Basic knowledge of HOA or residential community management preferred
• Preferably live near the work location
• Comfortable working in an office with two dogs

RESPONSIBILITIES

• Respond promptly and professionally to resolve inquiries, complaints, and issues, received in person, via email, and by phone (owners, tenants, sub-associations,city staff, realtors, title companies, etc).
• Process Estoppel and Architectural requests.
• Process and document owner payments; assist residents with account and payment inquiries, including online payment processing.
• Ensure proper maintenance and upkeep of office and office equipment.
• Perform general office and administrative duties, including filing, scanning, photocopying, data entry, mail processing, ordering office supplies, and organizing documents and computer files.
• Provide administrative and operational support to staff and the Manager as needed, ensuring daily office operations run smoothly and efficiently.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance