Administrative Assistant Purchasing
Posted 2
views
Description
- Assist Buyers with item- and vendor-related tasks and requests.
- Prepare and process purchase orders accurately and timely.
- Communicate with vendors to confirm orders, pricing, quantities, delivery dates, and estimated arrival times.
- Ensure invoices are received and properly matched to purchase orders prior to product delivery, when required.
- Monitor open purchase orders and follow up on outstanding deliveries and expected receiving dates.
- Coordinate the resolution of damaged merchandise and vendor returns.
- Create and maintain new item records, ensuring product information is complete, accurate, and up to date.
- Assist with price changes, inventory needs, and other item-related updates as required.
- Support purchasing-related projects, special assignments, and other departmental initiatives.
- Process and track vendor bill-backs, ensuring supporting documentation is accurate, complete, and submitted in a timely manner.
- Review and respond to emails daily, maintaining timely and professional communication with vendors and internal teams.
- Provide support to Purchasing, Receiving, Warehouse, and Cash & Carry operations as needed.
- Perform other duties and responsibilities as assigned by management.