Administrative Assistant

The Administrative Assistant provides administrative, clerical, and operational support to ensure the efficient day-to-day operation of the facility. This position manages front office activities, supports client services, coordinates administrative processes, maintains office organization and supplies, and serves as a primary point of contact for visitors, clients, staff, and external partners while promoting excellent customer service and operational efficiency.

• Address: 65 Jackson Dr #202, Cranford, NJ 07016
• Hourly Rate: $20.00 per hour
• Schedule: Full Time, Monday-Friday 9am-5pm

Essential Duties and Responsibilities:

• Manage the daily operations of the facility front office.
• Welcome, greet, and assist clients, visitors, vendors, and staff entering the facility.
• Coordinate and oversee appointment scheduling.
• Maintain medical records, including filing, transcription, record transfers, and assisting the facility with completion of medical record responsibilities.
• Perform general administrative duties, including answering telephones, filing, copying, faxing, typing, scanning, mailing, and preparing correspondence.
• Purchase office and client supplies while maintaining appropriate inventory levels.
• Assist with client intake processes and billing documentation.
• Coordinate maintenance and repair of office equipment by communicating with vendors and service providers.
• Maintain and reconcile petty cash in accordance with company policy.
• Maintain the appearance, cleanliness, and organization of the office and reception areas.
• Must exercise discretion and maintain confidentiality with regard to all company information
• Completion of all required trainings as designated by the company and accreditation/licensing entities.
• Other duties as assigned.

Education, Licensure, & Experience

• High School Diploma required. Bachelor's degree preferred.
• Experience in administrative functions preferred.
• Experience within the behavioral healthcare field preferred.

Additional Benefits:

• First Stop Health: No-cost virtual Urgent Care, Primary Care, and Mental Health visits for eligible employees
• UKG Wallet: Optional access to up to 50% of earned wages before payday