Administrative Assistant (Quality)

The administrative assistant is responsible for supporting the quality department with clerical and organizational tasks.
This role is identified as requiring ITAR (International Traffic in Arms Regulations) compliance; therefore, qualified candidates must meet the definition of a U.S. Person (per EAR Part 772 and ITAR 120.15):

An individual who is granted U.S. citizenship, or
An individual who is granted U.S. permanent residence (i.e., a "Green Card" holder), or
An individual who is granted status as a "protected person"

Essential FunctionsTo accomplish this job, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions:

Efficiently scan completed work orders and quality assurance documents.
Ensure scanned documents are saved electronically using correct format and in the correct location.
Maintains a variety of tracking spreadsheets and metrics for management reporting; may utilize ERP/Accounting software to record and store information
Performs other duties as assigned
Regular attendance on-site at the work location is required

Required Education and Experience

A high school diploma or GED equivalent is required;
At least one (1) year of clerical/administrative support or office management is preferred.

Other Required Skills and Abilities

Demonstrated analytical, problem-solving, and critical thinking abilities to handle unexpected challenges and make decisions appropriately
Communication skills to effectively and professionally exchange and present information (English)
Commitment to maintaining confidentiality, securing company records, and demonstrating discretion and integrity in communications and actions
Self-management skills including initiative, efficiency, sense of urgency, ability to adapt and respond to unexpected circumstances, and ability to juggle multiple projects, competing priorities, and meet concurrent deadlines
Friendly and professional verbal and written communication skills (English)
Proficiency in Microsoft Office applications including Outlook, Teams, SharePoint, and advanced intermediate skills using Excel, PowerPoint, Word

Physical Demands and Work EnvironmentTo perform the essential functions of the role, employees must be able to perform the following activities with or without reasonable accommodations:

Sit for prolonged periods at a desk and working on a computer
Regularly stand and walk
Occasionally climb steps or stairs
Constantly communicate verbally and in writing (English) using a phone, texts or other messaging, and email
Use hands and fingers to operate computer keyboards, mouse, or other peripherals