Administrative Assistant

Administrative Assistant

We’re a well-established company specializing in pipe fitting, in the Greater Cincinnati area. Our office is located near downtown Cincinnati, Ohio.

We are looking for an experienced Administrative Assistant to perform a variety of administrative duties including accounting, payroll, human resources, and other office tasks. The ideal candidate should have the ability to work well with others and prioritize work tasks in a timely and efficient manner. To be successful in this role, the candidate will need to possess strong Microsoft Office skills, be detail-oriented, highly organized, and can problem-solve.

Responsibilities:

• Assist with accounting data entry tasks, including accounts payable and accounts receivable.

• Assist with scheduling jobs and assignments for the field staff.

• Answering phone calls, greeting, and assisting customers and vendors.

• Assist with maintaining and tracking certificates of insurance, W9s, and subcontract agreements.

• Serve as back up for accountant with treasury management and payroll activities.

• Track and maintain various municipality reporting requirements.

• Track PTO through payroll system.

• Field job folder creation.

• Assist Warehouse Manager with Fleet tracking and administrative maintenance.

• Coordinate and organize other administrative duties to support the day-to-day operation of the company.

Skills and Qualifications:

• High School degree or the equivalent

• Minimum of 4 years administrative assistant experience

• Proficiency in Microsoft Office (Word, Outlook, and Excel) as well as other software programs.

• Strong Excel skills desired

• Familiarity with the construction industry is strongly desired.

• Skilled in the ability to exercise attention to detail.

• Ability to handle confidential and sensitive information discreetly.