Administrative Assistant

About the role

Are you looking for a stable part-time position in the morning shift that allows you to balance your professional and personal life in the center of Barcelona? If you consider yourself a proactive, methodical person with a vocation for service and are looking to join a dynamic and collaborative corporate environment on a continuous schedule from Monday to Friday, this opportunity is for you. We offer you the possibility of integrating into a leading entity, assuming a versatile role in the comprehensive management of mail, internal messaging, reprography, material warehouse, and operational support for the general services of its central buildings.

What you'll do

In your day-to-day, you will be the person responsible for guaranteeing the correct operational functioning of general services, internal document logistics, and reprography tasks, performing the following main responsibilities:

Correspondence and mail management: processing, classification, and distribution of ordinary mail, urgent mail, certified letters, and local/inter-building messaging between central buildings, entering computerised delivery notes for subsequent invoice validation.

Comprehensive reprography service: photocopying, digital printing with prior preparation and adaptation of formats using computer tools, scanning, laminating, and binding documents.

Maintenance of printing equipment: supervision and control of the printer fleet, selective replacement and removal of consumables (toners), control of stationery inventories, and management of incidents or technical maintenance notices.

Warehouse and parcel management: reception and unloading of external goods, computerised registration of entries/exits, periodic inventorying, and preparation of corporate material orders for peripheral offices.

Facilities and room support: conditioning, assembly, and preparation of meeting rooms with the required resources, as well as distribution and replenishment of catering services for internal meetings.

Document and waste management: certified removal and destruction of confidential documentation, classification of urban waste, and support in mass enveloping/mailing campaigns.

Incident management: channeling requests and resolving general services requests in accordance with the established Service Level Agreements (SLA).

Requirements

Required experience: Previous experience in positions as a general services assistant, messenger, receptionist, mail clerk, or in reprography and printing departments is valued.

Digital competencies: Handling of computer tools at a user level (Microsoft Office suite or warehouse/registry management applications).

Operational capacity: Manual skill for the use of reprography equipment, organizational dexterity for the classification of parcels and room setup.

Key competencies: Marked positive attitude, proactivity, meticulousness in handling confidential documentation, dynamism, and excellent predisposition for teamwork and internal service.

Benefits and conditions

Contract type: Part-time mercantile Fixed-Discontinuous contract (stable position).

Start date: November 02, 2026.

Working day and schedule: Part-time employment of 20 hours per week (annual calculation of 960 hours) distributed from Monday to Friday in a fixed morning shift from 10:00 h to 14:00 h (afternoons and weekends off).

Salary remuneration: €9,020.52 gross per year set according to the applicable collective agreement (Offices and Desks).

Location: Workplace located in Barcelona city (Eixample zone / Provença and Av. Josep Tarradellas).