Administrative Assistant - Repair & Maintenance Department

Omni Hilton Head Oceanfront Resort is seeking an organized and detail-oriented Administrative Assistant to support the daily administrative operations of our Engineering/Maintenance department. In this role, you will help ensure the smooth coordination of maintenance requests, departmental communication, and documentation while supporting the engineering leadership team.
This position plays an important role in maintaining efficient operations by assisting with work orders, scheduling, purchasing, and departmental records. The ideal candidate is highly organized, proactive, and committed to supporting a team that helps maintain the resort’s exceptional standards for safety, functionality, and guest satisfaction.
Responsibilities & Administrative Support

Provide administrative support to the Director of Engineering and engineering leadership team
Manage and track work orders through the property maintenance system to ensure timely completion
Maintain organized records, reports, logs, and departmental documentation
Assist with scheduling meetings, coordinating projects, and maintaining departmental calendars
Prepare reports, spreadsheets, and correspondence as needed

Work Order & Maintenance Coordination

Monitor incoming maintenance requests and ensure they are properly logged and assigned
Communicate with departments regarding maintenance updates and request status
Assist with tracking preventative maintenance schedules and documentation
Help coordinate vendor visits and service appointments

Purchasing & Inventory

Assist with ordering engineering supplies, tools, and materials
Maintain records of purchases, invoices, and vendor documentation
Support inventory tracking for engineering equipment and supplies
Coordinate with accounting for purchase orders and invoice processing

Communication & Department Support

Serve as a point of contact between engineering and other resort departments
Assist with departmental communications and operational updates
Support engineering team members with administrative tasks as needed
Maintain confidentiality of departmental and company information

Physical Requirements

Ability to sit or stand for extended periods
Ability to lift and carry items up to 20 pounds occasionally
Ability to move throughout the resort when coordinating with departments

Work Environment

Primarily office-based within the Engineering department
Frequent interaction with engineering staff, vendors, and other resort departments
Occasional exposure to operational or maintenance environments within the resort

Why Work at Omni Hilton Head Oceanfront Resort?
At Omni Hotels & Resorts, we believe our associates are the heart of our success. When you join our team, you become part of a culture built on genuine hospitality, respect, and professional growth.
What you can expect:

A supportive and collaborative team environment
Opportunities for career growth and advancement within Omni Hotels & Resorts
Competitive pay and benefits
Training and development opportunities
The chance to work at a beautiful oceanfront resort destination