Administrative Assistant

Position Overview

RMGS, Inc. is currently recruiting an Administrative Assistant (AA) for Moody AFB, Georgia. This position is contingent upon contract award.

Roles and Responsibilities

• Assist the squadron commander for all administrative support programs such as task management, health care program, fitness program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian timecard program, etc.
• Directly assist the commander/director in the management of all AA functions.
• Regularly use and prepare documents in accordance with regulations and policies.
• Serve as the resident subject matter expert for all mandated administrative support programs. Ensure unit program compliance with regulations, laws, policies, and squadron commander directives.
• Design effective communication plans to publicize unit program requirements, associated policies, and procedures.
• Serve as a unit liaison to the military and civilian personnel offices.
• Provide accurate and factual information to the commander(s)/director(s), key staff, and customers.
• Establish controls and suspense dates and follow up to ensure that required actions and responses are made within deadlines.
• Establish, maintain, control, and accurately update the file system to enable quick and efficient retrieval of information.
• Prepare and submit paperwork, such as time sheets, travel orders, file plans, and supply requisitions, in a timely manner, as coordinated with the unit commander.
• Upon request, construct and present a continuity book outlining the AA duties and the latest Performance Objectives listed in the Services Summary.
• Be accessible to the Government in either electronic or hard-copy form.

Required Qualifications and Experience

• Prerequisites (AA). The individual shall have a minimum of 1 year of experience using the Tongue and Quill and Microsoft Office programs, including Word and Excel; be able to multitask; and have experience working with squadron-level or higher commanders, directors, or support staff.
• Knowledge. Knowledge of administrative processes and the Air Force Tongue and Quill is mandatory.
• Education. Direct experience in dealing with administrative duties is required.
• Training. For entry into this position, basic computer skills and basic knowledge of Air Force writing and the use of the Tongue and Quill are required.
• Experience. The individual shall have a minimum of 1 year of experience using the Tongue and Quill and Microsoft Office programs, including Word and Excel; be able to multitask; and have experience working with squadron-level or higher commanders, directors, or support staff.

Company Overview

RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.

Company Benefits

RMGS, Inc. offers the following benefits as applicable:

• Medical, dental, and vision insurance and/or TRICARE supplemental insurance
• Short and long-term disability insurance
• Accidental death and dismemberment insurance
• Group and supplemental life insurance
• Supplemental insurance

• 401(k)
• Workers’ compensation
• Direct deposit