Administrative Assistant

We create great places and the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.

Your Opportunity

Your role will be to provide fully qualified administrative and invoicing support to our Maryland Transportation team based in our Baltimore office. The initial six months may be spent within our client’s organization at the MDTA Key Bridge Office in Baltimore, MD as imbedded staff. We are looking for a resourceful, organized and committed individual who can contribute to our team’s continued growth and success.

Your Key Responsibilities

• Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, specifications, and contracts.
• Organizes, attends, and prepares meeting minutes including the coordination and tracking of action items and deliverables.
• Prepares client invoices.
• Creates and maintains project plans, schedules, and deliverables.
• Processes expense reports, orders, timecards etc.
• Manages calendars, schedules meetings, books meetings rooms.
• Coordinates travel itineraries and arrangements.
• Assists with document control including filing and archiving.
• Performs other administrative duties as required.