Administrative Assistant, SASS

Cape Breton University (CBU) is looking for an Administrative Assistant in the School of Arts and Social Sciences. This will be approximately 10-month limited term.

Reporting to the Dean, collaborate with the administrative team of SASS to support a range of academic policies, procedures, services, and events. The administrative team of SASS includes department chairs, associate dean, executive assistant to the dean, and dean.

SPECIFIC RESPONSIBILITIES:

Provide comprehensive administrative support to department chairs and the Bachelor of Social Work Program, including academic timetable development, enrollment and course administration, waitlist and field placement coordination, faculty advising scheduling, admissions and practicum support, and participation in school-based committees and working groups.
Participate in university events (e.g. strategic planning sessions or orientation) and attend professional development seminars, workshops, and conferences, as appropriate.
Generate analytical reports using university ERP systems (Colleague, Advise, Recruit) and support Quality Assurance initiatives through research, auditing, report writing, and operational reviews to inform departmental and program decision-making.
Other related duties as assigned.

QUALIFICATIONS:

A diploma or degree in a relevant area of study or practice;
Minimum of demonstrated three years of recent related experience (education/academic environment preferred);
Demonstrated experience working in a fast-paced, office environment with complex changing priorities on a day-to day basis;
Excellent interpersonal and communication skills, both oral and written, and ability to work with a wide range of clients with diverse needs and backgrounds;
Ability to work in a team environment, and maintain good working relationships with other university employees;
Good organizational skills, personal judgment, and ability to maintain confidentiality;
High level of proficiency with MS Office, including Teams, Word, Excel, and PowerPoint, and ability to learn updated and/or new software, applications, and digital tools/systems quickly, including the CBU student information system.

Applications for the successful candidate will include a:

cover letter describing the expertise of the applicant
complete resume
list of at least three references.

Please upload all required documents to Additional Documents if no designated area is listed. Incomplete applications may not be considered.

Applications must be received by 11:00PM on November 10th, 2026.

The union affiliation of this position is with the Canadian Union of Public Employees (CUPE) Local 3131. Salary level is Band A5.