Administrative Assistant / Secretary II for the Equity and Multilingual Education Department

Position Description

Organize, coordinate, schedule, and perform office functions for the Equity and Multilingual Education department; serve as secretary to the Director of Equity and Multilingual Education and coordinate communications between administrators, District and site personnel, parents, students, and the general public; train and provide work direction to clerical personnel and others as assigned.

Essential Functions:

• Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations
• Prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines
• Perform secretarial and clerical tasks of a varied nature that require thorough knowledge of school systems and frequent use of independent judgment.
• Act as Department receptionist by greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters as needed
• Serve as secretary and provide administrative assistance to the Director of EME and department supervisors; make, schedule, and arrange appointments, meetings, and conferences; independently compose letters, memoranda, and bulletins as directed
• Serve as contact and reference source for staff, students, parents, and the public for the department
• Maintain and enter information into student, financial, and/or HRIS systems, i.e., PowerSchool, Frontline, MUNIS, KRONOS, etc.
• Handle routine correspondence independently
• Maintain respect at all times for confidential information
• Attend meetings and in-services as required
• Manage, assist, and/or support District and special programming lotteries including, but not limited to, the planning, promoting, marketing, and advertising of availability
• Create forms; compile and organize data and information necessary for the efficient operation of the office(s)
• Assist with required District and State data collections related to the administrator's requirements
• Provide verbal and/or written translation as required/requested by Administrator
• Manage, audit, update, and/or create content for District website, social media platforms and communication systems

Other Duties and Responsibilities:

• Interact in a positive manner with staff, students, and parents
• Make contact with the public with tact and diplomacy
• Promote good public relations by personal appearance, attitude, and conversation
• Respond to routine questions and requests in an appropriate manner
• Maintain a level of approachability by administration and staff
• Perform other related duties as assigned by Administrator

Qualifications/Certificates:

• High School Diploma, Associate's Degree in related area, preferred
• 3+ years secretarial experience
• 3+ years related experience preferred
• Bilingual Spanish or related language preferred
• Alternative to the above qualifications as the Windham Public Schools may find appropriate

Required Knowledge, Skills, and Abilities:

• Ability to communicate ideas and directives clearly and effectively, both orally and in writing
• Effective, active listening skills
• Ability to work effectively with others
• Organizational and problem solving skills
• Ability to prioritize work assignments without directives

Additional Working Conditions:

• Repetitive hand motion, e.g., computer keyboard, typing, calculator, writing
• Regular requirement to sit, stand, walk, read, hear, see, speak, reach, stretch with hand and arms, crouch, kneel, climb, and stoop
• Frequent interruption of duties by staff, students, visitors, and/or telephone
• Occasional requirement to travel, both daily and overnight
• Occasional need to work overtime, evenings and/or weekends
• Occasional requirement to lift, carry, push, and/or pull various supplies and/or equipment up to a maximum of 10 pounds

Salary: $25.79/hr - $27.97/hr

This position is benefits eligible.

• School Calendar: 15 Vacation days, 18 sick days, 5 Personal days
• Medical: State Partnership Plan
• Dental: Guardian
• Vision: EyeMed

Click to Apply at:
Windham Public Schools

WINDHAM IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of the Windham Public Schools to ensure equal employment opportunity to every person regardless of race, color, religion, creed, age, marital status, national origin, gender; gender identity or expression, sexual preference or physical and mental disability; and to ensure equal educational opportunity for all students and to prohibit unlawful discrimination because of race, color, religion, creed, age, marital status, national origin, gender, sexual preference, or physical and mental disability in the school district's educational program and activities.