Administrative Assistant

1. Serve as the principal administrative and operational support professional to the CBIS Dean, ensuring the efficient and effective management of the Office of the Dean. 2. Manage the Dean's complex calendar, appointments, meetings, travel arrangements, and scheduling priorities. 3. Act as a trusted liaison between the Dean and internal and external constituents, including Advisory Board members, faculty, staff, students, alumni, donors, elected officials, and community leaders. 4. Screen and prioritize communications, correspondence, visitors, and requests for presidential engagement. 5. Draft, edit, proofread, and coordinate executive correspondence, reports, presentations, speeches, memoranda, and strategic communications. 6. Maintain highly confidential records, files, and information with discretion and professionalism. 7. Coordinate all arrangements, materials, logistics, and communications related to Board of Trustees meetings and committees as assigned. 8. Take and transcribe minutes of Faculty meetings and other CBIS meetings as directed by the Dean. 9. Coordinate Dean events, donor meetings, community engagements, CBIS events, and other student-related ceremonies. 10. Compile data and prepare briefings and background materials to support dean decision-making. 11. Manage and execute special projects, strategic initiatives, and institutional priorities assigned by the dean. 12. Monitor project timelines and coordinate across departments. 13. Anticipate operational challenges, recommend solutions, and proactively address issues before they escalate. 14. Process purchase requisitions, travel authorizations, expense reports, and related administrative transactions. 15. Supervise, train, and evaluate student workers and assigned support personnel. 16. Represent the Office of the Dean with professionalism, diplomacy, sound judgment, and exceptional customer service.