Administrative Assistant Sr

Coordinate cross-functional communication among Operations, Maintenance, EHS and the Plant Manager; ensure priorities, decisions, owners and deadlines are clearly documented and communicated.

Organize and distribute daily DDS meeting notes, action registers, status updates and shift or departmental communications; maintain timely and accurate PIMS administrative records and follow-up visibility.

Develop and maintain simple, consistent plant communication tools, shared trackers, calendars and reporting routines that help teams work in unison.

Collect updates from accountable department owners, identify missing information or overdue actions, and elevate unresolved gaps to the appropriate manager or Plant Manager.

Coordinate meetings, site visits, training, employee events and cross-department initiatives; prepare agendas, materials and action summaries.

Provide administrative and project coordination so department managers can prioritize field presence, safety, reliability and production performance.

Serve as primary plant administrative contact for payroll support, timekeeping, attendance, PTO, union dues, employee records and routine HR coordination, in partnership with HR.

Coordinate hourly recruiting logistics, onboarding, employee changes, benefits communications, required reporting and employee engagement activities.

Support purchasing and accounting processes: requisitions, open purchase orders, invoices, check requests, accrual support and vendor documentation; maintain accurate trackers and communicate exceptions.

Coordinate plant reporting and information flow for product inventory, daily production and downtime, storeroom receiving discrepancies, customer service and logistics as assigned.

Maintain organized electronic records, standard work instructions, office supplies, visitor/vendor reception, mail, shipping and Concur assistance.

Identify recurring administrative inefficiencies and recommend practical improvements; standardize routine tasks for continuity and future delegation.

Handle confidential employee, operational and business information appropriately; refer decisions and sensitive matters to the authorized manager or HR.

Additional duties as assigned

3+ years of progressively responsible administrative, operations support or coordination experience; manufacturing or industrial experience preferred.

Demonstrated ability to coordinate across functions, organize competing priorities, maintain accurate records and follow through without direct supervisory authority.

Strong written and verbal communication, sound judgment, discretion, initiative and ability to escalate issues appropriately.

Proficiency with Microsoft Excel, Word, Outlook and PowerPoint; ability to learn payroll, purchasing, reporting and plant action-tracking systems.

Experience supporting payroll, HR, purchasing, reporting or continuous improvement preferred; ability to simplify workflows and document standard processes.