Administrative Assistant - Student Work

Job description

• Independent and Teamwork
• answering and redirecting phone calls and general email messages
• receiving letters and smaller packages in the Office
• cooperation and communication with external accounting organization
• scanning documents and storing in SharePoint Online and in physical registrators
• Managing regular periodic administrative activities according to existing predefined processes within the ERP application (Microsoft Dynamics 365 Business Central):
  • Daily scanning and entry of incoming invoices
  • Daily entry of bank statements (through a defined ERP process)
  • Update customer and vendor information (addresses etc.)
  • Sending financial documentation reconciliation and open entries to customers and vendors
  • Entering and processing incoming invoices (through a defined ERP process)
  • Reminding customers
• Maintaining the tidiness and functionality of shared office spaces (kitchen, meeting room, common areas) as a part of overall workplace upkeep
• Office management and various administration tasks

What we offer

• Stable student contract at a certified private IT company with an established client base and international reach
• Work within a creative, collaborative team in a dynamic and inspiring environment — small enough to matter, large enough to grow
• Modern office workspace at Buzin with professional equipment: two QHD monitors, a high-performance business-class workstation/laptop
• Access to Microsoft Copilot and GitHub Copilot for daily work
• ISO-certified working environment (ISO 27001, ISO 20000-1, ISO 9001, ISO 22301) — structured processes, clear responsibilities, and a mature operational framework
• Flexible working hours
• Option for later employment through standard Employment contract in long term work within Organization