Administrative Assistant

Sun Design Remodeling Specialists Inc. is a full-service Design/Build company that has been remodeling homes in Northern Virginia for over 30 years. We are the proud recipients of over 90 Design & Service Awards; Inc. 5000's fastest growing companies for the last 3 years; Washingtonian Top Remodeler for the last 2 years; and ranked # 22 on Remodeling Magazines Top 550 Remodelers in the U.S. under the Design/Build category. Check out our most recent article in the Washington Post, Opening the books is paying dividends for Sun Design!

Our employees create a remarkable experience for our clients with their consistent dedication to exquisite craftsmanship, hard work and communication. As one of the Top 100 Companies to Work For, we hold ourselves to the highest standards in providing a great experience for our employees as well as our clients. Thank you for your interest in joining the Sun Design Team.

The ideal candidate will report to the Office Manager ensuring all requirements of the department are met and that nothing falls through the cracks. We are looking for someone that can manage a maze of details on tight release schedules while remaining calm and poised. This person must relish that opportunity to coordinate communication and engender trust among cross functional teams. The qualified candidate will possess finely honed communication and people skills, enthusiasm, self-organization and technical savvy.

Responsibilities:

Assists the Client Support Manager in maintaining the smooth operations of the office.

•First point of contact for all incoming calls where excellent communication skills are vital, with strong attention to detail and the ability to ask clarifying questions, and serve as the primary receptionist to greet clients, prospects, vendors, etc.

Proficient in the use of Microsoft Office to handle email, spreadsheets, documents and internal database; as well as other web-based programs.

•Proficient in data entry to assist accounting with Accounts Payable through Quickbooks Accounting software, as well as maintaining our internal Access database.

•Proficient IT skills in order to troubleshoot common computer problems, setup audio/video, teleconferencing equipment, and setup and troubleshoot corporate cell phones.

•Schedule repairs and maintenance of office equipment (faxes, copiers, etc).

•Open and sort all incoming mail, responding independently when appropriate.

•Manage and update conference room calendar on a daily basis for all staff.

•General clerical duties such as maintaining and organizing documents and corporate files, including: copying, filing, faxing and scanning.

•Organized, polished and excellent at multi-tasking.

•Perform ADHOC duties as assigned by the Founder, President/COO, Director of Administration, Controller, and as required by work plans of other departments (i.e. sales, design and production).

•Able to work in a high profile environment and not get flustered!

Requirements:

•Open Availability to start right away

•3 to 5 years experience in an office setting

•Excellent telephone etiquette and creative problem solving for all
aspects of an office environment.

•Advanced skills in MS Office Suite

•Good working knowledge of office equipment and procedures; including: computers, photocopiers, printers, fax machines, mailing equipment, telephone systems, audio/video teleconferencing equipment, filing systems, etc.

• Valid Driver’s License with reliable transportation
Miscellaneous:

• Must pass a drug test and background check prior to employment

• Non-smoking working environment
Benefits:
• Competitive Wage
• Medical, Dental and Vision Plans
• Paid Vacation and Holidays
• Retirement Plan
• • Plus, Group Bonus.

If you are a service oriented Administrative Assistant who would enjoy working for a company that provides a dynamic, family-oriented environment, this is the perfect opportunity for you! There aren't many other companies out there like us, so don't miss out, apply today!