Administrative Assistant

SUMMARY OF RESPONSIBILITIES:

The Administrative Assistant is responsible for providing essential support to the Corporate Office to ensure that all aspects of Supreme Living programs function properly.

SPECIFIC RESPONSIBILITIES:

• Coordinate conference room reservations as needed.
• Draft, proofread, and send professional correspondence including emails, memos, and formal business letters.
• As indicated, assist with preparation of meeting agendas, note taking, and distribution of minutes.
• Handle incoming calls, direct inquiries to the appropriate departments, and manage voicemails.
• Coordinate onboarding logistics for new hires.
• Assist with scheduling quarterly and annual employee training sessions.
• Assis with the maintenance of employee files.
• Order and track office supplies.
• Assist with the maintenance of financial files as needed.
• Provide backup for the medical records department
• Provide other administrative support as needed.

TRANSPORTATION:

• Uses personal vehicle to travel to agency sites and non-agency locations.

COMMUNICATION:

• Participates in staff meetings and in-service training sessions as indicated.
• Consults with CEO, executive staff, and program managers as needed to gather information.