Administrative Assistant

Job purpose

Under limited supervision, provides a variety of administrative support to the Director of Golf Course, Grounds Maintenance, Facilities and Lodging and associated departmental staff.

Duties and responsibilities

• Serves as receptionist: greets and directs visitors; answers, screens and directs telephone calls.
• Gathers essential information and provides general assistance to callers/visitors.
• Opens sorts and distributes mail or faxes. Records and distributes materials, comments and payments received from members, vendors, etc. to appropriate department.
• Processes bi-weekly payrolls and time off requests in a timely matter.
• Performs complex, diversified and specialized secretarial/administrative work. Creates computer forms, templates and tables. Coordinates or prepares a wide variety of financial and operational reports. Prepares and types memoranda, letters and reports.
• Maintains and organizes filing systems and other administrative files as needed.
• Inventories and orders uniforms, office equipment, office supplies, janitorial supplies and sanitary supplies; allocates bills to appropriate department(s). Arranges for the repair and servicing of office equipment.
• Prepares power point presentations of golf course and other related project work.
• Perform other duties as assigned.