Administrative Assistant

Mission
Covington Latin School empowers bright young men and women to achieve their full potential through a rigorous Catholic classical education, preparing them for lives of purpose, leadership, and service.

Vision
To be a premier Catholic academic institution that inspires intellectual curiosity, moral integrity, and a lifelong love of learning, grounded in faith and the pursuit of excellence.

Core Values

• Faith: We embrace and live out our Catholic identity in word and action.
• Excellence: We strive for the highest academic and personal standards.
• Integrity: We act with honesty, respect, and responsibility.
• Service: We value compassion, humility, and a commitment to others.
• Community: We foster a supportive environment of collaboration and respect.

Principal Duties & Responsibilities:

The Coordinator of Front Office at Covington Latin plays a pivotal role in ensuring the smooth and efficient operation of the school’s front office environment. This position serves as the primary point of contact for students, parents, staff, and visitors, providing exceptional customer service and managing communications with professionalism and warmth. The coordinator oversees daily administrative tasks, coordinates schedules, and supports the front office team to maintain an organized and welcoming atmosphere.

By managing information flow and facilitating effective communication, this role directly contributes to the positive experience of all stakeholders and supports the overall mission of Covington Latin School. The ideal candidate will be proactive, detail-oriented, and capable of multitasking in a dynamic educational setting while upholding confidentiality and school policies.

Essential Responsibilities

• Greet and assist students, parents, faculty, and visitors in a courteous and professional manner.
• Manage incoming calls, emails, and correspondence, directing inquiries to appropriate personnel.
• Coordinate and maintain schedules for front office staff and school events, ensuring efficient use of resources.
• Maintain accurate records, including attendance logs, visitor sign-ins, and office supplies inventory.
• Support administrative tasks such as processing forms, managing databases, and preparing communications.
• Collaborate with other departments to facilitate smooth operations and timely information dissemination.
• Handle sensitive information with discretion and maintain confidentiality in all interactions.
• Train and supervise front office support staff and volunteers as needed.
• Support safety and emergency response procedures in coordination with school leadership.

Core Competencies Skills Required:

• Ability to manage multiple priorities efficiently while maintaining attention to detail.
• Strong interpersonal and communication skills in working with students, families, faculty, and visitors.
• Proficiency with office software and technology (Microsoft Office, Google Workspace, etc.).
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Commitment to the mission and values of a Catholic educational environment.

Education and Specialized and/or Technical Knowledge Requirements:

• High school diploma or equivalent required; associate degree or higher preferred.
• Minimum of two years’ experience in an administrative or front office role, preferably in an educational environment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Experience working in a private school or academic institution.
• Familiarity with student information systems and database management.
• Ability to speak a second language is a plus.
• Training or certification in office administration or customer service.
• Demonstrated ability to work collaboratively in a team-oriented environment.

Physical Job Requirements:

• Frequently sitting, standing, and walking in an office or school environment.
• Light lifting and carrying supplies, files, etc.
• Proficiency in operating standard office equipment.
• Ability to manage multiple tasks under time constraints.
• Effective communication both in person and via phone or email.