Administrative Assistant
Posted Updated 3
views
Description
Job Summary
We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant with 3–5 years of relevant experience to support the department’s administrative and operational functions. The ideal candidate will demonstrate strong multitasking abilities, excellent communication skills, and a solid command of the English language. This role is critical in ensuring the efficient day-to-day operations of the department and supporting the achievement of its strategic objectives.
Responsibilities
- Provide comprehensive
administrative support to the department head and team.
- Handle daily
administrative tasks, scheduling, and correspondence, maintain organized
filing and documentation systems.
- Assist in organizing
meetings and events
- Manage calendars, schedule
meetings, and coordinate appointments.
- Assist in the preparation
of materials for meetings and presentations.
- Formal and prepare minutes
of meetings, work instruction, and other quality paper.
- Formatting reports,
presentations, excel sheets and all projects documentation in alignment
with the Organization Standard and Quality Procedures.
- Preparing professional
reports using Adobe InDesign / Microsoft PowerPoint.
- Contribute to process
improvements for efficiency
- Support onboarding of new
staff members including access requests, workspace setup and orientation
coordination.
- Maintain and update
departmental records, files, and databases.
- Manage and maintain the
department store, equipment, and inventory.
- Prepare and distribute
internal and external correspondence, including reports and presentations.
- Arrange travel and
logistics for department staff.
- Handle incoming calls and
inquiries, directing them as necessary.
- Manage and monitor office
supplies inventory, ensuring uninterrupted department operations.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field.
- 3-5 years of relevant
experience
- Strong organizational and
multitasking abilities
- Detail-oriented, with the ability to work independently and
within a team.
- Attention to detail and
accuracy in documentation
- Time management and
ability to prioritize tasks
- Proficiency in MS Office
Suite (Word, Excel, Outlook, PowerPoint)
- Proficiency in InDesign is an advantage.
- Effective communication
skills, both written and verbal
- Excellent command of the English language (both written and
verbal communication).
- Ability to support office
operations and administrative processes
- Strong problem-solving skills with a proactive approach to
tasks.
- Discretion in handling confidential information.
- Experience supporting senior management or large teams is
preferred.