Administrative Assistant - Undergraduate Teachers College

Position Details

• Reports To: Dean of the Undergraduate Teachers College
• Compensation: $32-$36 per hour, commensurate with experience and qualifications.
• Position Type: Non-exempt, Part-Time (up to 30 hours/week)
• Location: Remote, United States

Position Summary
The Administrative Assistant for the Undergraduate Teachers College (UTC) provides administrative and operational support to the Dean of the Undergraduate Teachers College and contributes to the effective day-to-day functioning of the college. This part-time position supports scheduling, communication, meeting coordination, documentation, event and travel logistics, and other administrative processes that allow the Dean and UTC leadership to operate efficiently and remain focused on academic and strategic priorities.

The Administrative Assistant will work closely with the Dean, UTC leadership, faculty, staff, and other university departments to ensure timely communication, organized processes, accurate records, and effective coordination across the college.

Responsibilities

• 1-3 years of experience providing administrative, executive, office, or operational support or performing related professional responsibilities.
• Strong organizational and time-management skills, with the ability to juggle multiple priorities, deadlines, and logistics.
• Excellent written and verbal communication skills, with the ability to interact professionally with a wide range of stakeholders, and strong attention to detail.
• Proficiency with common productivity and collaboration tools, including Google Workspace or similar platforms.
• Ability to work independently, exercise sound judgment, and take initiative.
• Demonstrated ability to handle confidential or sensitive information with discretion.
• Experience working in higher education, education, or a mission-driven organization.
• Experience working in a remote or distributed work environment.
• Familiarity with project-management, scheduling, expense-management, or administrative systems.

Requirements

• Provide administrative support to the Dean of the Undergraduate Teachers College, including calendar management, scheduling, correspondence, and document preparation.
• Coordinate meetings, events, and other college activities, including logistics, materials, and follow-up.
• Support communication and coordination among the Dean, UTC leadership, faculty, staff, and other university departments.
• Track deadlines, action items, and requested information to support timely completion of priorities.
• Maintain organized files, records, calendars, trackers, and other administrative resources.
• Assist with travel, purchasing, reimbursements, invoices, and related administrative processes.
• Support special projects and ongoing operational needs of the Undergraduate Teachers College.
• Handle confidential information with discretion and perform other duties as assigned by the Dean.

Key Outcomes
Success in this role will be demonstrated through:

• Effective and reliable administrative support for the Dean and Undergraduate Teachers College.
• A well-managed calendar and organized scheduling processes that support the Dean’s priorities.
• Timely, professional, and accurate communication with internal and external stakeholders.
• Well-organized meetings, events, travel, and administrative processes.
• Accurate and accessible records, files, trackers, and documentation.
• Consistent follow-through on deadlines, requests, and action items.
• Strong collaboration with UTC leadership, faculty, staff, and university departments.
• Increased administrative efficiency that allows UTC leadership to focus on academic, strategic, and organizational priorities.