Administrative Assistant

Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.

As an Administrative Assistant you will provide general to advanced secretarial, administrative, and office support, often of a non-routine nature, for one or more managers, typically at the VP level or above.

At Valero, we are committed to advancing the future of energy through innovation, ingenuity and unmatched execution. You can help achieve this goal if you can\:

• Answer, screen, and direct telephone calls, creating a positive impression with callers and arranging conference calls.
• Prepare outgoing mail and correspondence, including email and faxes.
• Prepare routine correspondence, reports, and presentations.
• Conduct research and compile statistical reports.
• Make copies of correspondence or other printed materials.
• Organize and maintain file system, and file correspondence and records of a confidential nature.
• Organize and expedite the flow of work through the manager’s office.
• Schedule appointments and makes arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
• Arrange and coordinate travel schedules and reservations.
• Greet visitors and direct them to the appropriate area or person.
• Process invoices and requisitions.
• Monitor and reconcile controllable expenses.
• Order and maintain supplies and arrange for equipment maintenance.

This position is salaried nonexempt status, which means you are eligible for overtime pay.