Administrative Assistant

About Us:

Williams Kastner is a premier multi-practice law firm in the Pacific Northwest with more than 60 attorneys in Washington and Oregon. We have been serving clients with high-quality legal services since 1929. As a firm we embrace diversity and inclusion, and support community programs and projects that foster equal opportunities for all individuals.

Posting Overview:

We are seeking an Administrative Assistant to provide administrative duties to support a litigation team of multiple attorneys, paralegals, and legal assistants. Duties include coordinating payment of invoices, maintaining client files, docketing and other tasks as needed. This position must observe the confidentiality of client and firm matters. This position may allow remote work up to 2 days per week, depending on team and position needs.

What might set you apart for this position: The ideal candidate is adaptable, proactive, collaborative, and service-oriented, with a self-motivated, positive attitude. The role requires flexibility in managing administrative tasks, attorney needs, and backup responsibilities, as well as an understanding of the professional expectations and operational needs of a practice group.

Responsibilities of the Administrative Assistant :

This position generally involves recurring work situations with occasional variation from average to moderate complexity. The employee must perform all duties with minimal supervision.

Responsibilities for this position include, but are not limited to, the following:

• Calendar organization (case schedules and reporting deadlines).
• Matter setup, client matter maintenance, docketing in CoreRelate and Outlook.
• Expense reconciliation ownership (processing third-party/vendor invoices) and tracking.
• Manage the full lifecycle of the Managing Director's invoices, including appeals processing and collaboration with Accounts Payable.
• Backup support to the Managing Director’s Executive Assistant (EA) for litigation tasks and requests.
• Assist the EA with maintaining the Managing Director's Trial List, client intake and closing matters processes, and clerical tasks, including binder creation, printing, etc.
• Provide administrative assistance for practice group tasks and to Legal Assistants.
• Other duties as assigned