Administrative Assistant

SUMMARY

Provides administrative, editorial, and logistical support for the church cohort of WELS Congregational Services (CS). Reports to the Congregational Services Operations Officer, who coordinates assignments and priorities across the cohort.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Edits, proofreads and formats resources, reports, correspondence, and presentations; checks accuracy, clarity, and consistency before staff review.
• Assists with workshops, consultations, programs, and meetings, including scheduling, registration, participant communications, and preparation of materials.
• Orders supplies; prints, copies, collates, and assembles packets and mailings; packs and ships materials; maintains workshop supplies and inventory.
• Formats, schedules, and posts approved resources and devotions to designated websites and communication channels.
• Responds to routine inquiries, routes incoming mail and requests, and follows up with congregations, presenters, and participants.
• Maintains organized electronic and paper files, contact lists, and program records; enters data and prepares routine reports.
• Prepares invoices, reimbursement requests, and honorarium paperwork, and maintains supporting records according to established procedures.
• Works cooperatively with CS staff and communications and technology teams to meet deadlines; performs other duties assigned by the Operations Officer.

These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job. Other duties may be assigned.