Administrative Associate, Operations
As an Administrative Associate, you will provide administrative support to the Operations Team in areas such as processing invoices, collating reports, etc.
Store Management
- Support the store team in inventory management of medical and non-medical supplies
- Support SAP transactions (i.e. raising contract POs, monitoring scheduling agreement, goods receipt, issue, and any other ad hoc transactions)
Security
- Support any fire emergencies and be familiar with the fire alarm protection system
- Support in maintaining the database of residents, visitors, and staff in the visitor management system
Administrative
- Assist the team with reception, triage duties, and managing inquiry lines as required
- Perform all administrative duties assigned by Operations Department
- Verify Invoices for the issue of payments
- Monitor the schedule of contracts (preventive maintenance) and activate the renewal process when due
- Support the Executive / Operations manager in reports and improvement projects
- Provide analytical reports on statistics/data collected by the department
- Support the team in supplier and vendor management
- Maintain staff records in the database for all outsourced service vendors for contact tracing purposes
Others
- Any other duties as assigned by supervisors
Qualification
- Min O Level, preferably Diploma qualifications
- 2-3 years of administrative experience
- Experience in SAP system is an added advantage
- IT savvy and knowledge of G Suite applications. (eg, Google mail, docs, sheets, slides, calendar)
- Possess organizational skills and am able to work well under pressure
- Ability to maintain confidential information and possess a high level of integrity
- Team player with good interpersonal and negotiating skills
- Ability to work independently and deliver under a tight timeline
Location:
- Chai Chee Nursing Home
- Pasir Ris Nursing Home
- Jurong Spring Nursing Home