Administrative Associate

Administrative Support- 30%

• Greet visitors when they enter the office and handle their inquiries or direct them to the appropriate person according to their needs.
• Answer a multi-line telephone system and transfer calls to appropriate individuals.

• Prepare and ship meeting and training materials.

• Prepare and process staff travel expenses.

• Respond to emails, forward messages, schedule, and confirm appointments.

• Maintain filing systems and utilize word processing, database, and spreadsheet skills.

• Maintain confidentiality of records stored in departmental office.

• Maintain appropriate supply inventory for the office.

• Train and support student employees

Teacher Ed Program Coordination – 20%

• Maintain accurate teacher education records for all students from application process through program completion.

• Maintain mailing lists and provide feedback to all students applying for admission to teacher education.

• Serve as a representative for the department and a liaison for the program with other academic and administrative departments as well as students.

• Attend appropriate meetings, record minutes for Office of Teacher Education committees, provide follow-up correspondence to appropriate parties regarding said meetings.

Event Coordination – 20%

• Assist with management of events for the TASN/ECM contracts.

• Schedule meetings and organize events for the Office of Teacher Education.

Financial Transactions and Budgets- 20%

• Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office.

• Compile and organize data to produce reports and presentations.

Other Duties- 10%

• Perform other duties as assigned in support of the College of Education and the ECM/TASN contracts.

Education and Experience

Required Education and Experience - Time of Hire