Administrative Coordinator 2
Description
About this Job
LSU Health New Orleans Division of Purchasing/Mail Services is seeking motivated individuals for the title of Administrative Coordinator 2.
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Employees follow detailed procedural guidelines in completing well-defined duties. Under the general oversight of the Administrative Supervisor 2, the Administrative Coordinator 2 is responsible for the accurate sorting of all incoming US Postal Service mail, parcels, accountable mail (registered and certified) and interdepartmental mail and accurate receiving of all incoming parcels, boxes and packages delivered to the University. These duties are constant and time- sensitive demanding physical stamina such as standing for hours, sorting, metering, lifting, processing packages, distributing packages and mail to departments daily. The Administrative Coordinator 2 must interact effectively with all levels of the University staff while exhibiting a friendly demeanor and a demonstrative knowledge of their field. Exceptionally large volumes of mail require the Administrative Coordinator 2 to be able to prioritize and work independently to get the job done. Also may serve as a floater for other clerical positions in Auxiliaries and Supply Chain Management.Thank you for your interest in a career at LSU Health Sciences Center New Orleans. We appreciate your interest in joining our LSU Health New Orleans community. As a campus of Louisiana State University, LSU Health New Orleans offers excellent benefits including health care and retirement plans, and generous sick and vacation leave.
LSU Health New Orleans seeks candidates who will contribute to a climate where students, faculty, and staff of all identities and backgrounds have equitable access and success opportunities. As an equal opportunity employer, we welcome all to apply without regard to race, color, religion, age, sex, national origin, physical or mental disability, genetics, protected veteran status, military status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. LSU Health New Orleans is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (HRMADA@lsuhsc.edu).Minimum Qualifications
- One year of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
- Accurately logs high volumes of parcels/packages, perishable items, gas cylinders and maintain accountability for these items until delivery to departments.
- Delivers these items to University departments and obtains a signed receipt for all deliveries
- Operates, forklift, pallet jacks, hand trucks, and flat trucks
- Inspects incoming stock or equipment and compares to specifications on invoice, requisition or purchase order
- Accurately sorts high volumes of US Postal Service mail, parcels, accountable mail (registered and certified), interdepartmental and student mail
- Delivers sorted mail to university departments, appropriate offices and picks up mail and parcels
- Assists with bulk and special mail requests, maintains logs, and coordinates with department business managers for appropriate payment procedures for costs associated with these mailings
- Operates postage machines (postage scales, automated meters, etc.) to process outgoing mail
- Operates and maintains (fuels, conducts preventative maintenance inspections, washes, takes vehicle for service, maintains mileage logs) mail van or light truck
- Loads and unloads mail bundles to various buildings and office locations
- Provide as needed support for clerical help in other Supply Chain Management and Auxiliary Enterprise sections including but not limited to Cafeteria, Bookstores, and Shipping & Receiving
- Provides assistance to departments to determine their mail, shipping, and receiving needs and requirements
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Position-Specific Details:Compensation: Starting Rate is $12.03 per hour with an additional $1 Longevity Pay for hours worked only. Rate of pay may be adjusted based on applicants' qualifications.
Location: 2021 Perdido St. New Orleans LA 70112
Hours of Operation: 8:00 am - 4:30 pm Monday - Friday
Appointment Type: Probational
Pre-employment Drug testing and Criminal Background check are required.
Please list all relevant work experience and education, work experience not listed on application will not receive credit. Resumes WILL NOT be accepted in lieu of a completed application. Incomplete applications will not be considered.
How To Apply:
To apply to this posting, click on the following link:
No Civil Service Test score is required in order to be considered for this vacancy.
Comprehensive benefits are available to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement plans; generous annual and sick leave; 14 paid holidays per year; and an employee health primary care clinic. See following link for more details on our benefits offerings: LSUHSC, New Orleans – Benefits
Other employee benefits include a full-service credit union, wellness benefits featuring complimentary fitness center membership for employees and their spouses, employee assistance program, campus assistance program, and pet insurance option. More information about these benefits can be found on this webpage: Additional Benefits
For further information about this vacancy contact:
Timethia Brown
HR Specialist
LSU Health Sciences Center
HR Management Department
504.568.4835
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring and retention of individuals with disabilities.