ADMINISTRATIVE COORDINATOR 4
Posted
Description
About this Job
The Division of Administrative Law is Louisiana's centralized administrative hearings panel. When disputes arise between certain state agencies and the people and entities they regulate, administrative law judges at DAL provide fair, prompt, an orderly adjudication.
The Administrative Coordinator 4 supports the Division of Administrative Law's adjudication process by managing case-related documentation, coordinating hearings, maintaining case management records, and facilitating communication between administrative law judges, attorneys, and other parties. This position plays an important role in ensuring cases are accurately processed, properly docketed, and efficiently coordinated.
An Ideal candidate should possess the following competencies:
Core Competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Selected Preferred Competencies:
Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement
Displaying professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.Minimum Qualifications
- Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties
- Process incoming mail, pleadings, correspondence, and other case-related documents, ensuring they are properly docketed and maintained.
- Docket appeal requests and manage case-related documentation in the appropriate case management systems.
- Coordinate and schedule status conferences and hearings for Administrative Law Judges.
- Prepare and distribute hearing notices, subpoenas, continuances, orders, decisions, and other adjudication-related correspondence.
- Maintain accurate and timely case records through data entry, docketing, and document management.
- Communicate with attorneys, clients, members of the public, and other state agencies regarding case-related matters.
- Assist with hearing preparation, including room arrangements, recording proceedings, and filing exhibits.
- Prepare hearing dockets, generate case management reports, and assist with the preparation of administrative records for appeals.
- Perform general administrative support duties, including scanning documents, coordinating deliveries, and assisting with special assignments.
Appointment Type: The position may be filled as probational appointment or probation in lieu of promotion
Compensation: The maximum amount listed for the salary range is the amount a person can make throughout their career in the position and not the maximum amount we are allowed to pay at the time of hire.
Other Important Information: Applicants who have the following experience are strongly encouraged to apply:- Experience working in a legal setting
- Proficiency in data entry and auditing
- Advanced communication skills
- Advanced computer skills, including knowledge of Microsoft Office products
How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
Louisiana is a State as Model Employer (SAME) for individuals with disabilities. For further information about this vacancy contact:Izzy Piland
Human ResourcesP.O. Box 94111Baton Rouge, LA 70804Izzy.Piland@civilservice.la.gov