ADMINISTRATIVE COORDINATOR 4
About this Job
Louisiana Department of
Public Safety & Corrections –
Corrections Services
ELAYN HUNT CORRECTIONAL CENTER
St. Gabriel, LA
At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.
This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.
Elayn Hunt Correctional Center is seeking a detail-oriented, dependable, and highly motivated individual to serve as an Administrative Coordinator 4 within the Mental Health Department. This position provides advanced administrative support to clinical, programmatic, and supervisory staff who deliver essential mental-health services to the offender population.Why work for DOC?
- Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
- Growth: Professional growth is encouraged at DOC through numerous avenues.
- Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post-retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules etc. Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements.
Please visit our website by clicking here to learn more about DOC, our facilities, and our mission.
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
- Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Minimum Qualifications
- Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
Compiles and prepares information for special assignments and reports, gathering data from multiple sources to support departmental needs. Responds to inquiries by telephone and in writing, drafting clear and professional correspondence and preparing letters, memos, and other written materials as required.
Performs advanced clerical and administrative support functions for the Mental Health Division, including typing, document preparation, and data entry. Operates computer systems and software applications to input, retrieve, and generate reports essential to departmental operations.
Organizes and maintains confidential files and records in accordance with departmental standards and applicable policies. Manages filing systems for all aspects of the division, ensuring accuracy, accessibility, and security. Sorts and distributes incoming mail, processes inter-institutional correspondence, and identifies items requiring immediate attention to ensure timely responses.
Processes and enters employee time records and assists timekeepers by generating and distributing timekeeping reports. Ensures accuracy and compliance with payroll procedures and deadlines.
Position-Specific Details:
Appointment Type: JOB APPOINTMENT
- A job appointment is a temporary job lasting up to four years; however, should a permanent position become available, the employee may be converted to a probational appointment.
- This position may also be filled as a probational appointment if a non-temporary position becomes available in the recruitment process.
- If filled by probation, a permanent classified LA State employee, if selected, may be required to accept a probational appointment.
Other Important Information:
- IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
- Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
- Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
- This is a 24-hour facility.
- This Agency is a Drug Free Workplace.
How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
- To view and apply to any of our other postings we currently have available, click HERE.
The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.
For further information about this vacancy contact:
Hilary Dugar
Human Resources Department
Elayn Hunt Correctional Center
Ph: (225) 319-4128
Fax: (225) 319-4592