Administrative Coordinator - AZ

Job Summary:

Provides administrative support to both billing and payroll departments, through daily interaction with managers, supervisors, employees, and customers. Enters weekly employee time sheet data in job cost system, tracks and bills material related expenses, and also assists with processing travel advance requests and related expense reports when required.

Essential Functions:

• Enter weekly employee time sheet data into job cost system
• Track and bill travel and material expenses to customers using our invoicing system
• Create and generate customer invoices
• Build and maintain related electronic files
• Assist with travel related advances and expense reports as required or requested
• General office duties including answering telephone, scanning/faxing documents, preparing correspondences, etc.
• Evaluates and recommends methods of enhancing/improving current processes and procedures
• Performs additional duties as requested by management

Key Responsibilities:

• Contributes to a positive work environment and promote overall team effort
• Focuses on meeting and exceeding Kett expectations
• Relies on experience and judgment to plan and accomplish goals
• Responsibilities involve a definite degree of skill, accuracy and cooperation
• Possess a thorough understanding of Kett and customer policies and procedures and Kett’s Vision and Values
• Ability to enter complete concise and accurate data in various systems
• Promote safety awareness and assure compliance with all safety practices
• Communication skills, verbal and written, are a priority