Administrative Coordinator - Department of Art

JOB SUMMARY:

Plans, coordinates and/or performs administrative, business management or support services activities.

JOB DUTIES:

30% - Department Chair Administrative Support. Provides direct administrative support to the Department Chair, including general reception for the Art Office, calendar coordination, correspondence, meeting preparation, travel documentation, procurement support, and reimbursement processing. Maintains departmental calendars and contact lists, monitors shared email and phone communications, and assists with preparation of reports related to enrollment, workload, and planning. Serves as liaison with the Dean’s Office and other university units to facilitate administrative processes.

25% - Chair & Department Operational Support. Coordinates and supports departmental operational, facility, fiscal and HR processes in partnership with centralized college or university offices. Assists with initial preparation of supplies and equipment purchasing, travel, and honoraria, budget monitoring, graduate assistant appointments, student hiring, student scholarships/grants processing, and leave reporting as applicable. Initiates and tracks facilities and technology service requests for department labs and classrooms, and department assets. Maintains compliance with university and state policies and procedures.

10% - Faculty & Accreditation Support. Provides administrative support for part-time or full-time faculty searches, tenure and promotion processes, visiting artists, lecture series, and special academic initiatives in the department and gallery. Coordinates travel arrangements and reimbursement documentation. Assists with accreditation, assessment, and program review documentation. Maintains faculty schedules and supports textbook coordination.

15% - Event & Office Management Support. Supports planning and coordination of departmental events, exhibitions, recruitment activities, advisory meetings, and special programs. Assists with space reservations, catering coordination, guest logistics, and event documentation. Supports daily office operations, including supervision and training of student workers.

20% - Academic & Student Support. Coordinates departmental course scheduling and registration processes in collaboration with the Chair, department leadership. Assists with room assignments, section management, overrides, and waitlists. Serves as initial contact for student inquiries and supports advising logistics in coordination with professional advisors. Liaises with the Graduate School to process required forms and supports graduate student administration. Maintains student records in accordance with university guidelines.

JOB CODE:

AH10

EMPLOYEE TYPE:

Regular FTE Staff

Minimum Requirements:

A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.

Preferred Requirements:

RESPONSIBILITIES:

JOB KNOWLEDGE

Firm working knowledge of concepts, practices and procedures and ability to use in varied situations.

SUPERVISORY RESPONSIBILITIES

Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES

No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

Communicate, converse, give direction, express oneself: 10%

WORKING CONDITIONS:

None: %

WORK SCHEDULE:

Standard Hours:

37.5

COMPENSATION INFORMATION:

Expected Salary Range

50000 - 55000

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL:

Normal Operations - Required to follow emergency facility closure and modified operations directives, and not normally expected to work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

August 19, 2026

MILITARY AND VETERAN:

Military Equivalency: Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

Veteran Preference: South Carolina provides employment preference to eligible veterans for qualifying full-time permanent positions. To be considered, applicants must meet the minimum qualifications, have been discharged under honorable conditions, and indicate their veteran status in the application by uploading a DD-214 for confidential review. A request for Veteran Preference can be made via the application process. Please contact hrjob@clemson.edu with any questions or issues.

CLOSING STATEMENT:

Clemson University is an EEO/AA employer. Employment decisions are made without regard to characteristics protected by applicable law including disability and protected veteran status.