Administrative Coordinator - Finance & Human Resources
Are you looking to be part of an organization that truly makes a difference? If you thrive in customer service and have a sharp eye for detail, we would love for you to consider joining Dogs Inc—a nonprofit committed to transforming lives by pairing extraordinary dogs with those in need.
Dogs Inc is seeking a detail-oriented Administrative Coordinator to provide entry-level administrative support to our Finance and Human Resources team. This position is ideal for someone with strong customer service and organizational skills who is interested in gaining experience in nonprofit administration, finance, donor services, and human resources. Previous experience in all of these areas is not required—we are looking for someone dependable, eager to learn, and comfortable working with detailed information.
Essential Duties and Responsibilities:
- Assist the Donor Relations Specialist with data entry.
- Respond promptly to donor phone calls and emails.
- Support the timely processing of donor acknowledgment letters.
- Ensure proper acknowledgment of tribute gifts.
- Create new donor records and update existing records as needed.
- Process daily Gift Shop payments and provide support to gift shop volunteers as needed.
- Process Vet Center invoice payments and assist with student preventative purchases.
- Prepare and distribute the weekly major gift email.
- Prepare the weekly cash deposit and file related documentation.
- Research and resolve issues related to returned mail.
- Assist with onsite donations during special events, as needed.
- Maintenance of electronic team member files.
- Responsible for maintaining adequate inventory and delivering branded apparel and name badges for new team members and facilitating replacement apparel to existing team members.
- Assist with monthly employee benefit reconciliations by comparing vendor invoices, payroll deductions, and enrollment records; training will be provided.
- Special projects as assigned.